Claims Lock-Up Box (C.L.U.B.)
Employees often save receipts for medical expenses and services, along with any Explanation of Benefits (EOBs) they receive from their employer’s insurance carrier, in a “shoebox” at home. That shoebox contains proof of the money they’ve spent on qualified medical expenses to be later reimbursed by their Health Savings Accounts (HSAs). Individuals must be able to reproduce the receipts in the event their tax returns are audited by the IRS.

eBenefits Administrators is pleased to offer a better way for individuals to save receipts, the Claims Lock-Up Box (C.L.U.B.). The C.L.U.B. is a secure database which stores electronic copies of receipts indefinitely for safe keeping along with any information relating to each receipt and expense.

Employees may submit receipts for electronic storage to eBenefits Administrators via these methods:

• Mail receipts to eBenefits Administrators, Inc., 4740 Peach St., Erie, PA 16509
• Scan and fax receipts to 866.661.0885
• Scan and email receipts to myHSAonlineclaims@ebeneadmin.com

Employees can receive a copy of all their receipts simply by contacting us. They can rest assured they will be able to produce needed information in the event of an IRS audit, and the information can be provided to them via a CD-ROM in an expeditious manner. As an added benefit, we will review any employee’s claims and corresponding receipts to ensure they meet qualified medical expense requirements before taking a withdrawal from their HSA.

Plan Service Provider
Our myHSAonline.com platform is not just a “bank account,” but a full service administration platform where the account holder has a personal assistant known as a Plan Service Provider (PSP). As a PSP, eBenefits Administrators, Inc. is authorized by the trustee, The Bancorp Bank, to help the account holder set up and manage their account in the most beneficial and compliant manner.

As your Plan Service Provider, we will:

• Help you communicate the benefits of an HSA to your employees.
• Clearly identify which health insurance plans are HSA-compatible so you know immediately if your plan is eligible.
• Facilitate an IRS-compliant solution for running an HSA through a Cafeteria Plan as well as Health Reimbursement Accounts (HRAs) and Flexible Spending Accounts (FSAs) that are compatible with an HSA.
• Review employee claims and certify they are eligible expenses which can be deducted from an employee's taxes.
• Provide you with the ability to change insurance plans without changing your relationship with us as your PSP, since we are an independent administrator.

• Help them set up their individual HSA accounts.
• Provide online access to view their account balances, make contributions and electronic fund transfers, request disbursements, select investment options, and much more via myhsaonline.com.
• Provide the Benny™ Prepaid Benefits Card for access to their HSA funds with the swipe of a card.
• Verify their claims to make certain they meet IRS requirements for tax-free status.
• Provide the Claims Lock-Up Box (C.L.U.B.) for storing their HSA qualified medical expense receipts for later use.
• Check their contribution amounts to ensure they don’t exceed contribution limits.
• Offer tax form assistance so they know they're in compliance with IRS rules and regulations.

Questions on HSAs?
Please visit the FAQ page or contact us.